Sunday, February 16, 2014

Get Rid Of Fax Numbers From The Address Book In Outlook

If you have already used Outlook, you would be familiar with almost all the features in it. Using it, you can send email messages, manage contacts, update calendars and do many other things. You would also be familiar with the Outlook address book, which comprises of all the contact information pertaining to the recipients. Sometimes you may have Fax number in these fields and you could easily remove them from it and place it separately. If you are not using the fax number any more, you could add it to another box or field as you like. Follow the set of instructions given below that will help you remove the fax number from the Outlook address book.

Instructions
  • You need to open Outlook and click on File menu that you would find at the top of the window. Now choose Import and Export.
  • Select Export to a file and select Next.
  • Choose Comma Separated Values(Windows) in the dialog box.
  • Select Contacts and click Next.
  • You need to choose a location to save the file and select Save exported file as box and select Next. It will help you to recover the file if you delete it accidentally.
  • You need to open Microsoft Excel and get the exported file that you have already saved.
  • Now look for the column that has the fax numbers and the heading can be changed to OtherPhone and the original column with the OtherPhone heading can be deleted. If you have an OtherPhone column with some information in it, you can select another blank column and delete it. Now the Fax column name can be changed and you can provide the name of the deleted column for this.
  • Now save the changes. When you receive prompt whether to save, click Yes and close Microsoft Excel.
  • In Outlook, select File menu and select Import and Export.
  • Choose Import from another program or file and choose Next.
  • Select Comma Separated Values(Windows) in the dialog box, then Import a File and select Next.
  • You need to provide the location and give file name for Excel file and select Replace duplicates with items imported and select Next.
  • Select Contacts and click Next. Now select Finish. Now you will not find the fax number any more. 
These changes will help you remove the fax number from the Outlook address book.

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